How to Create and Print Address Labels on Windows PC

Here is a guide for you to create and print address labels in Windows 11/10. Address labels basically contain delivery information with contact and address used to ship items via post or courier service. Now, if you want to create and print address labels to ship your products, this post is for you. In this article, we are going to share three different methods to create address labels as well as print address labels on your Windows 11/10 PC. You can select a template and customize the label font to create address labels using these methods. Plus, all these methods also let you print as well as save address labels as a PDF.

How to Create and Print Address Labels on Windows PC

Here are the two methods that we are going to discuss to create address labels in Windows 11/10:

Use Microsoft Word to create and print address labels.
Generate address labels using a free software called SSuite Label Printer.
Create address labels using free web-based software called labelgrid.

Let’s discuss these methods in detail now!

1] Use Microsoft Word to create and print address labels

Here are the basic steps to create address labels in Microsoft Word:

Launch Microsoft Word and create a new document.
Go to the Mailings tab and click on the Create > Label option.
Set up various Label Options.
Enter the address in the Address box.
Click on the Print option to print the address label.

We have seen how to Create Labels in Microsoft Access. Now let us discuss how to do it using Word.

Firstly, launch Microsoft Word app and then create a new document. Now, navigate to the Mailing tab, and under the Create section, click on the Label option.

You will now see a dialog window called Envelopes and Labels. In the Labels tab, click anywhere in the section called Label. This will open up a Label Options dialog box where you can select a Label Vendor from available ones, like Microsoft, Adetec, Ace Label, C-Line Products Inc., Formtec, and many more. After selecting the label vendor, choose a product number and then press the OK button.

Next, enter the full address in the Address box, and if you want to use it as a return address, enable the Use return address option.

Now, set the Print option to Full page of the same label or set it to Single label, as per your requirements.

Finally, click on the Print button to directly print the address label. Or, you can click on the New Document button to create a new Word document with address labels that you can use later.

So, this is how you can create address labels using Microsoft Word.

Read: How to create an Envelope in Microsoft Word and get it printed.

2] Generate address labels using a free software called SSuite Label Printer

You can also use third-party software to generate address labels. Here, I am going to use a freeware named SSuite Label Printer which is a featured address label printer. It is basically a suite with some handy applications including Address Book, QT Writer Express, Label Printer, and Letter Mail Merge Master. Using its Label Printer application, you can create and print address labels. You can unzip the download folder of the SSuite Label Printer software and then run the Label Printer application. All its applications are portable.

Here are the basic steps to create address labels using the SSuite Label Printer:

Download SSuite Label Printer.
Unzip the downloaded folder.
Run the Label Printer application.
Enable the Address Printing option.
Add an address with contact and other details.
Print the address labels.

First and foremost, download SSuite Label Printer software and then unzip the downloaded ZIP folder using Windows built-in compress tools or Unzipper freeware. Then, from the unzipped folder, double click on the Label Printer application to launch its GUI.

Next, enable the Address Printing option and then click on the New button which will open the Edit Contact dialog window. Simply enter the contact details with the address and click on the Save button.

In case you have addresses saved in an external CSV file, you can import them using the Import button.

In a similar manner, you can add multiple addresses to create several address labels on one page.

Now, tick the address labels that you want to print on a page and then click on the Preview button.

A Print Preview window will open up where you can view output address labels and then directly print the address labels. Before printing, you can set up a lot of output parameters including Label Type, Font, Label Start No, Line Spacing, and more. After that, you can give the printing command to print address labels on paper.

If you want to save added addresses in a CSV spreadsheet file, you can use its Export option.

The Label Printer application can also be used for general label printing with images.

Liked this software? You can download this free software from ssuitesoft.com.

See: How to create a new Folder or Label in Gmail

3] Create address labels using free web-based software called labelgrid

Apart from the above two methods, here is one more method to create address labels using a free web-based application called labelgrid. labelgrid is a free and open-source software to generate address labels on Windows 11/10. You can follow the below steps to create address labels with the help of this web-based address label printer application:

Download and install labelgrid on Windows 11/10.
Launch this web app in Edge, Firefox, or any other supported browser.
Select Address Label Template.
Add address text to create a label.
Print the created address label.

Let’s discuss the above steps in detail.

At first, download this web-based address label printer software from here and then install it on your PC. Next, launch this web app in Edge, Firefox, or any other web browser that it supports. One drawback of this app is that it doesn’t support Chrome and Safari web browsers.

After launching this app in a browser, from the Templates drop-down option, select a desired address label template. You can also click on the Custom button to create a custom address label template by entering page width, margins, label width, number of rows and columns, etc.

Now, click on the option called Create Label using Selected Template and then tap on the Create Text button. It will add a Text frame on the address label page; simply double-click on the Text and it will open up the Text Dialog window.

Enter the address text in the above Text Dialog window. You can format the font, justify text, apply bold, italic, or underline, add bullets, etc. After adding the address and customizing the text, click on the OK button.

An address label will be added to the page. You can arrange the address label position on the page using the drag and drop approach.

At last, click on the Print Label button and enter the number of pages to print. It will open a Print Preview window.

Now, select the printer, orientation, color mode, paper size, and more settings, and then provide the Print command. You can even save the address labels to a PDF document.